Language Production Activities in the TEFL/ESL Classroom – Moving Beyond Gap Fills

Somewhere between scholarly studies of how people learn and the frontline experience of teaching, the issue of how TEFL/ESL learners actually acquire and keep language is confronted in activity design. Language practice activities come in many forms, and their design should take into account learning aims, the most important being language production. What is language production practice? Any student learning any language requires time and concentration to practise language after it has been acquired through a teacher’s presentation or through the discovery approach.

Yet, considering many course book and handout activities formats, not all employ language production. A considerable amount feature gapfills that require students to modify a stem verb or guess a missing verb. This cannot be considered as language production as such TEFL/ESL practice requires fuller expressions, even sentences to be constructed around context.

There are two types of productive practice of English in terms of skills; written practice and speaking practice. Common sense in TEFL/ESL learning methodology dictates that written practice should come first. Learners need time and separation from others to digest new language, without the pressures of interaction. Logically, when some sense of grammatical rules is made individually, learners should progress to communication.

The productive element of practice is what’s crucial to English learning. Learners have to, through intuitive activity design by teachers or course book writers, hardwire the use of grammatical structures and fixed vocabulary expressions. Context is everything in this process. Grammatical structures, arguably, should be practised in context according to three principles. Students need to be able to use structures comfortably (understanding), fit within existing structures (relation), and relate to other context beyond the confines of the existing activity (extrapolation). Each of these three factors is equally significant.

The first principle of understanding is mostly concerned with levels and grading in a TEFL/ESL context. For example, students with only limited experience in English (say for example two months), are likely to be able to understand the past simple, though will most likely struggle grasping the differences with the present perfect simple. Understanding, though, is a slippery concept, and there is nothing worse than a teacher asking ‘do you understand’?

So how can students improve their understanding through language production activities? Arguably, ESL worksheets that involve repetitive, contextual sentence writing through some guidance are of greater benefit than gapfill activities where students must insert a missing verb form. This is for two reasons; first, gapfill activities focus more on grammatical form rather than meaning (as verbs are often given in such activities). Second, such practices are mostly receptive. All information is given, requiring only students to change words, rather than come up with phrases and sentences themselves.

Our next point relates to the second aspect of language production activities; they must allow students to relate them to other structures they know. Grammar cannot be seen in isolation, and language production activities must use context for students to make the link between new structures and familiar ones. Take for example, the present perfect simple at elementary level. This structure fits commonly in with superlative adjective forms (e.g. what’s the best restaurant you have been to?) and the past simple (e.g. follow-up questions to “have you ever been to…”) TEFL/ESL activities should integrate such forms and ensure students are made to use them when practising new forms.

The final point, extrapolation, relates to the continuation of understanding and use of freshly-learnt grammatical forms through language production activities. Language forms such as the present perfect simple re-occur at several levels (all between elementary and upper-intermediate in fact). Thus, it is crucial for teachers to integrate activities that promote learner revision of prominent forms. How can this be achieved through language production activities? In short, students need to make language, helped along with the context of heavy grammar recycling and re-use of fixed expressions. TEFL/ESL tasks involving pictures or dominoes with minimal context do not achieve this. On the other hand, speaking tasks that involve students rephrasing expressions with other fixed expressions (for example ‘have a friendly relationship’ rephrased to ‘get on with)’ are exceedingly useful.

In conclusion, students learning English need to ‘make’ language through contextual guides such as pre-known grammar, familiar vocabulary that students can relate to, and exemplification. This can be done through language production activities in the form of writing and speaking. Writing activities where students model grammatical structures with their own personalised information, and speaking activities where students practise the essentials of new grammar in pairs and groups are particularly helpful. The way forward in TEFL/ESL is for course books and teachers to acknowledge this and continue to aid students in their quest for improvement through productive practice.

Productive Activities and Strategies to Overcome Writer’s Block

“Writer’s block is a phenomenon involving temporary loss of ability to begin or continue writing, usually due to lack of inspiration or creativity. There are alternative actions or specific strategies you can work with to overcome the blank slate in your head.” Wikipedia

All writers deal with writers block. The best activity you should start with is to take a break and relax. There are many things you can do to let your thoughts gather themselves. Did you know that some of the most unrelated activities allow you to start producing meaningful ideas.

Alternative Activities

-Taking a shower or bath or sit in a sauna or hot tub. Psychologists do say water has a mentally cleansing and stimulating quality.

– Give yourself a chance to take a quick nap. The moments during your pre- or post-sleep are great for ideas, thoughts and worries to float around in your head.

-Reading other materials unrelated to what you are working on. Look at pictures in or flip backwards through a magazine. Even one word can spark an idea.

-Take a walk around your neighborhood and watch everything that is going on around you, or cut your grass to get you outside and thinking about something else. This will allow your mind to wander and become creative.

– Take a 30-60 minute drive by yourself (remember to bring paper or a tape recorder, just in case). Getting away and listening to the monotonous sounds of your tires on the pavement kicks in the creativity after 30 minutes.

-Although not planned, or maybe not even tolerated by you, when you wake up in the middle of the night some of your best ideas are wanting to come out. Have paper (and a flashlight) by your bed or sneak to your PC. If you don’t write them down they may keep you up all night.

-The old stand-by that will work over and over again – Take a clean sheet of paper or a blank screen and just start writing. it does not matter what you write, just do not stop for 10 minutes. After 10 minutes read everything you wrote. You either came up with an idea to work with or you were able to get all the extra ‘stuff’ out of your head and can start writing again.

Specific Strategies

-Begin at the end. Wherever you are stuck you know where you wanted to get to. Write the end of that thought, chapter, or dialogue and work you way back.

-Talk the paper. Find someone who is willing to talk to you about the topic you are writing about. This is a more spontaneous way to communicate and you will be less stressed. Your listener can ask questions or interject their thoughts. If you can record the conversation so you don’t have to stop and write something down during the conversation.

-Tape the paper. If there is no one to talk with imagine that there is an audience and tape yourself either reading what you’ve written or ramble on about the topic. Transcribe your session and work with the new ideas you came up with.

-Change the audience. This strategy will help you clarify the purpose of what you are writing. Pretend you need to explain your topic slowly and in great detail to a child or someone new to the topic or debate with someone who strongly disagrees with you and defend your ideas. An entire new set of ideas may come out during this strategy.

-Play a role. See your topic from the point of view of someone from an earlier time period, a President of a company defending your topic, or someone who wants your topic to just go away and you need to tell them why it is important. Take yourself out of your comfort zone and see your topic from a different point of view.

-Stop and do more research. Combat the feeling of not knowing what to say by finding more information about your topic. What are other’s saying about it? Doing research is a great way to gather your thoughts, ideas and may even get you to start writing the entire section, which you were blocked on, from the beginning.

When you find yourself gazing at your PC screen or a sheet of paper and are not writing anything you probably are experiencing writer’s block. You are not alone. It is common to lose focus or be overwhelmed and begin experiencing a creative block. Try these alternative activities and/or strategies for overcoming writer’s block.

3 Productive Activities for LinkedIn

Give Valuable Info and Resources in Your Groups

Plenty of us, regardless of which job industry, have a vast range of knowledge. At times, we may oversee the importance of this knowledge because others deem it to be precious. Being involved in an online community offer special perks for individuals. Hence, it is advisable for you to share information within groups in LinkedIn. By doing so, you will create a good name for yourself. People will respect you and look for you to attain answers. Also, this could help in garnering attention to your company. This basically means that this act of goodwill can also serve as an advertisement for your company. People who respect you will learn to trust you and look up to you. This could help in attaining new contacts. Hence, try not to be a hermit when you possess great information that could potentially help others.

Send a Good Email and Get Great Traffic

The day to day LinkedIn visitor may possess some sort of special knowledge regarding certain niche areas. The knowledge that is at their disposal should not be taken for granted. To quote an apt saying, “One man’s trash is another man’s treasure.” This is true in light of this context. If you think you are an expert in certain areas, you should exploit it and use your gift to help those around you. If you share credible and useful information, you could take credit for it. Also, at the height of today’s digital age when information is rather free, sharing should be something second nature. Also, this makes more sense if the information came from a friend or colleague. Hence, when you do your part to answer questions, remember to put a link to your blog or website. Although the link you leave does not have to be a link to your blog or website, it could be any link you intend to leave.

Be Sure to Monitor Your Activity

When one is a part of business networking, there are several ways to be involved at any time. Say, this could be a business networking event or even an informal meeting over lunch with a potential client. You could also be taking part in some workshop filled with possible clients or providing your opinions to an online discussion or forum. Whatever the event it, it should take place to pursue some sort of goal in mind. Networking, similar to any other form of social networking should be traceable when results are concerned. There are numerous ways to monitor the progress of your networking activities and whether or not it has an impact on your sales. You should know that doing this online via LinkedIn is very convenient. You can easily trace the amount of comments you receive or the number of emails you sent out or received. This digital ease provided by LinkedIn makes it easy to keep count on the history of our activities. This convenience inspires dedication and makes prospecting on LinkedIn a pleasant experience. If you take into account the activity and results attained from it, you would find out that LinkedIn is perfect for social networking.

COST MANAGEMENT: Squeezing the (NON)VALUE Out of Overhead – An Activity Analysis Approach

In the Pleistocene era of manufacturing cost accounting (actually, only about one hundred years ago – it just seems longer), product costs were classified as: Labor, Materials and, Overhead – in that order. The order was not haphazard; it connoted the relative importance in dollar size of each. Labor was then the highest cost component, materials was next and overhead was a poor third. Well, now at the dawn of the twenty-first century and actually around the middle of the twentieth century, the order is reversed. Overhead is the most expensive component of the cost equation. In fact, as labor declines to third in the cost hierarchy and materials costs begin to stabilize in some of the mature manufacturing companies, the management of overhead spending can be the strategic management element in the profitability success equation. Knowing that overhead is the major component of manufacturing spending and putting aside the arcane methods for its accounting and allocation, how then can the senior management of manufacturing companies discern value in overhead in relation to its cost? Let’s take a look at some of the options and combine them into an overall program to find the value and reduce the costs.

What really is manufacturing overhead?

In plain managerial terms, manufacturing overhead is that agglomeration of expenses that don’t “add value” to the products made by the enterprise. Non-value-added activities, now the bogeyman of the era of Lean Manufacturing, are those activities that customers wouldn’t pay for if they knew the extent to which they existed. The most cited example of non-value-added activity is a quality inspection function. The customers would be saying to themselves, why would I want to pay for this when you the manufacturer should have been able to get it right the first time? The strategic implication being, of course, that if we were able to reduce or eliminate non-value added activities; the customer would not have to pay for them through lower prices. The potential for lower prices is largely a near term marketing issue but, in the long run, the costs incurred for products have a structural impact on a company’s and an industry’s prices and profitability. Recognizing that all non-value-added activities can’t be eliminated, some are placed in the category of “non-value-added, but necessary.” These are typically those that are driven by regulations (e.g., GMP, OSHA, FDA, SEC etc.). Other non-value-added activities, despite not being regulation driven, are tenacious in their seemingly innate ability to survive because people believe that if they weren’t incurred, dire consequences would follow.

From a micro-economic perspective, manufacturing overhead is a large component of the break-even point of the enterprise and therefore part of squeezing out value lies in minimizing it. It is the fixed period cost base that the enterprise must cover with incremental gross margin. Accounting gives us numerous expense classification and departmental views of overhead in the detail needed to analyze and reduce/contain this strategically important manufacturing cost component.

Manufacturing overhead has a time and variability dimension

Critical to the comprehension of value and the potential for manufacturing overhead reduction/containment is an understanding as to the behavior of individual natural expense classifications. Virtually all period costs are driven by one or another variable some of which are static and others dynamic. For example, the variable that drives depreciation is the dollar amount of fixed assets which in turn is driven by long-term investment decisions – a value decision that has already been made and absent a sea change in perceived value the cost associated with the decision is fixed. On the other hand, indirect labor in a large shipping department might vary (not in direct proportion necessarily) with shipment cubic footage. Of these two examples, one is driven by a static decision and the other by operating circumstances. The difference in time with which a change may be effected in these two expense classifications is dramatic. So, it is wise to view natural expenses for value and optimization in the following groupings:

Fixed in the long-term. Those related to a long-term decision – depreciation, real estate taxes, property insurance for which there are cost reduction opportunities in the next long-term decision cycle.

Fixed and controllable in the short-term. Those that have no discernible connection to a numerical variable – travel expense, outside services – for which value and magnitude judgments may be made on a monthly/quarterly basis.

Variable with activities. Expenses that may be connected to the occurrence of measurable production volume or non-production activities – indirect labor, manufacturing supplies, utilities – which may be controlled by management of the underlying cost driving activities.

Purely Variable. Expenses that vary in direct proportion to the production or sales curve. There are not many of these. Utilities and consumable tools in a machine intensive shop come immediately to mind.

The departmental dimension

There is a departmental dimension to analysis and control of manufacturing overhead as well. Overhead in manufacturing and manufacturing support departments is more easily related to activities on the shop floor and is susceptible to industrial engineering analysis. For example, the “indirect labor” and other expenses of a metal shearing department may be related to lineal feet of incoming sheet metal or the number of strokes of the presses. In contrast, expenses in administrative departments are principally related to management imperatives (that may not be relevant any longer) and may be analyzed and controlled through value/discretionary analysis and zero-based budgeting.

A new dimension – value

The watchwords of the lean era are “value-added” and “non-value added” so it seems that a discussion of value in manufacturing overhead would be a contradiction in terms. If value added is found only in those activities that actually alter the product to suit the customer’s needs, then how can a shipping department confer value upon the product and the enterprise? Perhaps we need to take a closer look at these notions of non-value added and value added to answer this question.

Much is said about how much time and effort is expended on control and reduction of the manufacturing activities that add value and how little is spent on the non-value added side of the shop. The popular estimates are that ten percent of shop activity is in value added activity and ninety percent is found in non-value added activity on the shop floor. The natural consequence of this revelation is to suggest that the “waste” inherent in such shop floor activities as inspection and material movement ought to receive the lion’s share of attention in reduction of non-value added work. Little is said in the same context about such “indirect” labor in manufacturing departments and administrative labor in the offices of a plant. So, in understanding value or its lack, we need to re-categorize activities and expenses according to a value dimension that overlays the time/variability and departmental dimensions. A value dimension goes beyond the simple assumption that all overhead is non-value added and will suggest that some “overheads” really aren’t that at all. The value dimension adds the following overlay categories:

Elimination potential: Those overhead activities and related expenses that represent inherent waste and should be eliminated. Improvement here is not an option; nothing is more useless than improving the way you do something you shouldn’t have been doing in the first place.

Exploitation/enhancement potential: This category covers those activities that might be considered “non-value added but necessary” and present an opportunity to improve the way they are done and to exploit them to squeeze value out of them. The numerous regulatory body proscriptions – ISO, FDA, GMP, Sarbanes-Oxley – that can’t be eliminated come under this heading.

Reduction potential: Expenses and activities that can be reduced correlate well with the time/variability groupings called fixed and controllable in the short-term and variable with activities.

Consolidation/redeployment potential: Here we will find the many administrative functions that have grown up in the organization in ways that either seemed to make sense once upon a time or were patched on to the organization when the need arose.

Part one – categorize the costs

The first thing to do in discerning value or non-value is to slot both natural expenses and departmental costs into one of the above value categories. Let’s take some examples.

In the “exploit/enhance” category, we might find the departmental expenses associated with an ISO effort – there are two basic ways to exploit this overhead grouping: minimization of the costs by controlling activities and by using the program as an adjunct to a quality at the source initiative.

In the “eliminate” category, we would note such really non-value added activities/expenses such as inspection, material handling, kiting and the like that we want to eliminate as rapidly as possible.

Moving to the “reduce” category is where we slot the activity intensive overhead items. These are the expense classifications that while variable with an activity, must be consciously managed when the activity level changes.

Finally, those overhead costs that don’t have much real variability but can be controlled go in the “consolidate/redeploy” category. Typically, these are administrative departmental costs which may need to be reconsidered from an organization standpoint to make sure that the managerial value desired is being received in relation to their cost.

Part two – perform the activity analysis

For those costs slotted in “reduce and eliminate categories,” the search for actual activities and cost “drivers” is the first task at hand. For these activities, we will want to discover that which the underlying cause of them is. The best way to do this is by drawing a value stream map of the entire manufacturing process. Value stream mapping is a subject unto itself but for our purposes, we can simply say that such a map is a diagrammatic and narrative picture of the human, material and information movements that comprise each operation in the sequence of the operations plotted against time. Such a map enables us to see the non-value added steps in the process and identify their root causes. Through further investigation, we can also quantify the drivers and activities that comprise the root causes and plot such quantities over time and identify their trend line. For example, after the value stream mapping and quantification of activities has been performed for a shipping department the significant overhead cost is indirect labor and perhaps the plant could get along with less people if shipments from this department decline. The shipping department would have been identified on a value stream map as non-value added yet reducible in short run with the potential to re-engineer the process and eliminate the entire shipping operation in the long run. There are usually numerous cost drivers and related activities like maintenance supplies expense would be driven by the quantity of small parts utilized which in turn is related to machine hours. The driver and activity can be plotted over time as in the indirect labor example above and a similar overage or underage computed.

Costs that come under the “eliminate as soon as possible” category are those which are susceptible to engineering analysis. Materials kitting or inspection on the shop floor, which may have drivers and activities, ought to be subjected first to industrial engineering analysis to determine how they may be eliminated and only be viewed as a reduction opportunity if elimination must be delayed.

Part three – redeploy

The growth of local administrative functions over the previous quarter century has added between fifteen and twenty percent to total overhead expenses. Such functions as accounting, materials and production planning, purchasing, human resources, once thought to add managerial value as part of a plant management team are now often being more efficiently and effectively deployed in corporate “centers of excellence.” Such centers of excellence provide the professional critical mass so that the highly trained and educated people who staff these functions can associate with their peers and can still interact with operations management at the plants for which they have responsibility through modern communications. Professional critical mass is the value component of center of excellence deployment and the value is enhanced by the economies of scale realized from having professional manufacturing staff work spread across more than one plant. It is of questionable value to have numerous purchasing professionals overworking local procurement issues by being physically and organizationally located on a plant site. Similarly, much of on-site plant accounting (accounts payable, cost accounting, general ledger), once believed to be the financial counsel to the plant manager, may hardly be relevant in an era of MBA plant managers.

Consolidation of administrative functions does not represent doing more with less. Rather, it represents doing the same with less and doing it better through superior deployment of resources.

Part four – exploit and enhance

Finally, we come to “exploit/enhance.” Here are located the overhead costs that can be classified as “non-value added but required.” These costs primarily represent an opportunity to cast them in the light of value. Most obvious, for those companies that have ISO programs in place, is the chance to utilize the ISO documentation for quality enhancement. More subtle but equally as valuable are the Sarbanes-Oxley business control requirements as they translate to accurate inventory records or accurate bills of material for cost of sales reporting. These “SOX” control requirements, while part of a mandate, can enhance the way manufacturing is managed and can contribute to lower costs (of physical inventory, accounting errors, etc,) in the future. Rather than bemoaning the cost of such apparent non-value added costs, they should be embraced and exploited for their business value.

No one would argue that these costs should be not be subject to cost controls while value is being sought. A quality department subject to FDA regulations could maintain a traditional program to contain the cost of the regulations and simultaneously pursue a program of lean practices to make compliance efficient and less costly over time.

Overhead and value are not necessarily contradictory terms. A program that categorizes overhead according to behavior and value keeps a focus on this all important cost component and permits management to ascertain that it is getting value for its money!